Clubs are entitled to send two delegates to the meeting (and any Emergency General
Meeting, should one be called) and should arrive at the meeting with a mandate from
their members to vote on any propositions on their behalf.
Any propositions that are successful will pass forward to be included on the National
agenda. Propositions for inclusion on the local agenda must be with the District
Secretary by the same date as event applications - usually mid July Clubs intending
to promote an Open Event must apply on the official form by this date to make sure
it gets listed for the date fixing conference.
It is District policy to allocate and fix all events at 50 miles and above prior
to the meeting and to co-ordinate, where possible, all other events where clashes
of date/time have been applied for. This helps to reduce the time needed to agree
the calendar considerably, but clubs are still urged to attend the meeting to ensure
that their application gets a fair hearing should any dispute occur.
If you’re not there your club’s interests may go by default.
Additions to the list will only be acceptable in exceptional circumstances.
The official application forms for events are sent out to club general secretaries
in mid July. If you haven’t received one by then please contact the District Secretary.